Upon purchasing the Application Platform, organisations can assign tailored access levels through the User Management feature. The two available roles are:

• Application Library Administrator: Grants permissions to publish, edit, and delete items in the Application Library.
• Authorised User: Provides viewing and interaction permissions without editing or publishing rights.

Users with administrator permissions will see the New Application button, allowing them to add new resources to the library. 

They can also Bulk Upload applications, streamlining the process of adding multiple applications at once to save time and reduce manual effort. The bulk upload feature allows administrators to download a template that includes existing commonly used EdTech applications. This template can be updated with new entries and uploaded back into the Platform. The steps include:

• Download Template: On downloading, the template file contains tabs for new entries, existing applications, and a glossary of fields for clarity.
  
• Complete Template: Populate required fields, ensuring mandatory fields like Title and Approval Status are filled.
• Image Uploader: Add images for each application, ensuring file names match those in the template for a successful upload.
  
• Finish Upload: Complete the upload to receive an in-Platform notification and email confirmation.

Administrators can create a new application and outline its approval status as pilot, approved, coming soon, restricted, or rejected. If integrated with 9ine’s Privacy or Vendor Platforms, administrators can link applications to related vendors and processing operation assessments (POAs), which enhances data consistency.

When publishing a new application, administrators can document essential details such as:

• Age Restrictions: Select from predefined age ranges (e.g., 4+, 18+, staff).
• Artificial Intelligence (AI) Usage: Label applications using AI and categorise potential risks using predefined options or custom entries.
• Safeguarding Guidance: Add notes to highlight safe and responsible use.
• Application Relevance: Specify the subject, department, language, or applicable school site.
  

By involving the IT team, organisations ensure each application complies with organisational policies, covering:

• Operating System: Specify compatibility (e.g., mobile, desktop, browser).
• Recommended Browser: Identify the optimal browser.
• Login Method: Confirm authentication practices, supporting a secure user experience.
  

The Application Library can display additional critical information such as internal standards, guidelines, best practices, videos, and intended audience information. 

In addition, administrative fields such as managed by, year, next review date, and internal notes help ensure the library remains up-to-date, governed, and aligned with the organisation’s standards.

To streamline operational workflows, an optional Request button can be activated, allowing users to request access to specific applications. This feature directs requests to designated recipients, expediting the resource approval process.

The Application Library’s rating and review feature provides valuable insights into each tool’s effectiveness and popularity. Each application displays:

• The total review count, giving users a quick view of its popularity and overall engagement. 
• A star rating breakdown showing the number of reviews at each rating level, allowing users to see both positive and critical feedback at a glance. 
• An average rating is displayed next to the star icon as a numerical value out of 5, enabling users to quickly gauge overall satisfaction and quality. 
  

This clear, detailed feedback overview supports informed decision-making when selecting educational tools.

For further information, please refer to the Application Library article.

Upon purchasing the Application Platform, organisations can assign tailored access levels through the User Management feature. The two available roles are:

• Application Request Administrator: Grants permission to approve, reject, and delete application requests.
• Authorised User: Provides access to submit application requests but cannot view requests made by others.

Users can submit new application requests based on apps they wish to use or that are missing from the Application Library. To begin:

• Click New Request in the Application Library or Application Requests log. 
• Enter the application title and click Save & Add Details. 
• Complete the Application Request form. 
• Once all information is complete, select Save & Request to submit the request. 

An email notification will be sent to your designated administrators, who will review and respond accordingly.

Upon submission, Application Request Administrators can access the Application Requests log in the 9ine Platform. They have the following options:

• Edit: Modify details in the request.
• Approve: Send an approval email to the requester.
• Reject: Provide reasoning for rejection.
• Delete: Remove the request from the system.

Once approved, applications can be added to the Application Library following your organisation’s process.

For further information, please refer to the Application Requests article.

The directory is a powerful feature designed to help organisations quickly build and manage their EdTech ecosystem through templated applications maintained by 9ine. It provides a library-style view of applications, allowing Application Library Administrators to easily explore, access, and Quickstart educational tools into their Application Library.

The Application Library is a centralised tool for managing all educational applications within your organisation. It provides an organised repository of EdTech solutions, helping staff keep track of available resources, assess impact on teaching and learning, and access support materials. Organisations can also integrate it with 9ine’s Vendor Platform for enhanced compliance and data consistency.

The Request button in the Application Library allows users to request access to specific applications already available within their organisation’s library. This feature helps streamline the process of granting access and installing educational tools by routing requests to designated recipients within the organisation.

The feature Application Requests provides a streamlined process for users to request new applications that are not yet available in the Application Library. It ensures a centralised workflow for managing, tracking approvals, and maintaining oversight of application requests. It introduces a centralised interface for logging, tracking, and reviewing application requests before adding applications to the library. 

Yes, integrating Application Requests with the Application Library helps organisations establish a structured workflow for proper review and approval before adding applications to the library. You can also use it as a standalone feature.

Administrators can add a new application by clicking the New Application button and filling out required fields, such as Title and Approval Status (e.g., Pilot, Approved, Rejected, Restricted and Coming Soon). If integrated with 9ine’s Privacy or Vendor Platforms, administrators can also link the application to a vendor or processing operation assessment (POA).

Yes, administrators can use the Bulk Upload feature, allowing multiple applications to be added simultaneously. A downloadable template with existing commonly used applications helps streamline the process.

Administrators can document key information such as Age Restrictions, AI Usage, Safeguarding Guidance, and Application Relevance (subject, department, or school site). IT teams can also document technical requirements, like Operating System, Recommended Browser, and Login Method.

Staff or faculty can use filters within the Application Library to search by curriculum topic, age restriction, and other criteria, making it easy to find age-appropriate and subject-relevant tools.

Staff or faculty can review and rate applications directly from the application tile or preview page. This peer review feature helps colleagues make informed decisions by sharing insights on each tool’s effectiveness in the classroom.

If the application you need is not listed and your organisation has enabled Application Requests, you can submit a request directly in the 9ine Platform. Your request will be sent to your Application Library Administrators for review and approval.

To submit a request:

• Click New Request in the Application Library or Application Requests log.
• Enter the application title and click Save & Add Details.
• Complete the Application Request form.
• Once all details are provided, click Save & Request to submit.

Yes, you and your organisation's Application Request Administrators can modify request details by selecting Edit.

An email notification is sent to your organisation’s designated Application Request Administrators, who will review the request and respond accordingly. To add an Application Request Administrators, begin by granting permissions via User Management. In addition, add your preferred email address to your Organisation's Profile page. 

Application requests should be approved in line with your organisation's policy. Within the Application Platform, Application Request Administrators can:

• Edit: Modify request details.
• Approve: Send an approval email to the requester.
• Reject: Provide a reason for rejection.
• Delete: Remove the request from the system.

Once approved, the application can be added to the Application Library following your organisation’s internal process.

For additional support or to request access to the Application Platform, please contact [email protected].