This video explains how to use the Incident Log to find, organise, export and manage incidents efficiently.

1. From the left-hand menu, select Incident Management, then Incident.
   • Note: New and updated incidents are recorded automatically, each with a reference number beginning with INC that cannot be edited.
2. Turn on the My Incidents toggle (top-right) to see only incidents where you are the Owner, Member, Notified User, Data Protection Lead or IT Lead.
3. Sort by clicking any column header (default is Reference Number); click once for ascending order and again to reverse it.
4. Select View to deselect columns you don't need (keep at least one), click Apply, and use Save View to keep it.
5. Drag and drop columns to reorder them; this saves automatically to your profile only.
   • Note: Column order changes aren't reflected in the View popup.
6. Use Search or Filter to find an incident. An orange dot shows an active filter; use Clear Filters to remove all filters, or Reset to return to a saved filter.
7. Understand the roles and limits:
   • Roles on an incident include Owner, Member, Data Protection Lead, IT Lead, Screening Reviewer, Notified User and Attachment Reviewer.
   • The user who creates an incident is automatically its Owner, and this can't be changed.
   • One Owner, Data Protection Lead and IT Lead per incident; no limit on members or notified users; one reviewer per attachment.
   • Owners can edit and delete; other roles can edit but not delete.
   • Tip: More than two members or notified users are grouped into one alphabetical pill that expands to show more.
8. Click Download (top-right) to export incident data, customised by search, filters, views or My Incidents; the file saves to your device.
9. Use the quick-access menu to add members, view revisions, close, delete or download an incident.
   • Note: Closing or deleting an incident also closes or removes all its associated risks, issues, lessons and tasks.

This video explains how to use the DPIA Log to find, organise, export and manage your Data Protection Impact Assessments.

1. From the left-hand menu, select Data Privacy and Protection, then DPIA.
   • Note: New and edited DPIAs are recorded in the log automatically, each with a reference number beginning with DPIA that cannot be changed.
2. Turn on the My DPIAs toggle (top-right) to see only assessments where you are the owner, member or notified user.
3. Sort the log by clicking any column header (it sorts by Reference Number by default); click again to reverse the order.
4. Customise columns: select View, deselect columns you don't need (keep at least one), and click Apply. You can save this as your preferred view.
5. Drag and drop columns to reorder them; this is saved automatically to your profile.
   • Note: Column order changes aren't shown in the View popup.
6. Use Search or Filter to find an assessment. An orange dot shows a filter is active; use Clear Filters to remove them, or Reset to return to a saved filter.
7. Understand the roles: Owner, Member, Screening Reviewer, Reviewer, Approver, Notified User and Attachment Reviewer.
   • Each DPIA has one owner, with no limit on members or notified users; each attachment has one reviewer.
   • Owners can edit and delete; other roles can edit but not delete.
   • When a DPIA is linked to a Record of Processing Activity, the relevant users are automatically given edit access.
   • Tip: When more than two members or notified users are added, the extra users are grouped into one alphabetical pill that expands on click.
8. Click Download to export the log, tailored by filters, search, view options or the My DPIAs toggle.
   • Tip: For full form details, use the download option in the quick-menu.
9. Use the quick-access menu to add notes, manage members, duplicate, close or delete a DPIA.
   • Note: Duplicating, closing or deleting a DPIA includes all its associated risks, issues, lessons and tasks.